Business Operations
Purpose of position:
Beta’s assistant director of business operations will further the mission and values of the Fraternity by working with constituents to utilize financial tools and policies to strengthen chapter and house corporation operations.
The assistant director of business operations will:
- Manage, educate, support and lead the effort to ensure compliance with Chapter Accounting Standards at all active chapters of Beta Theta Pi and proactively support chapters using Billhighway
- Manage, lead and grow the Billhighway Platinum Program for house corporations
- Ensure the successful filing, management and communication of the IRS Form 990 group return
- Manage, develop and lead the constituent online services offering through effective vendor relationship management (current third-party vendors include Billhighway and ChapterSpot)
- Ensure service offerings are self-funding and revenue-producing for the Fraternity
- Develop and manage business processes and vendor relationships (Cannon, etc.)
- Update, manage and execute human resource general forms, policies and procedures
- Support on-site IT tasks as assigned
- On-site management of the Beta archives in conjunction with the General Fraternity archivist
- Perform other related duties as assigned
View the full position description, including minimum qualifications and an outline of the compensation package here.
Questions about the role may be submitted to Chief Financial Officer Uri Ormsby.
Supervision received:
Chief Financial Officer
To apply:
Submit the following to Chief Financial Officer Uri Ormsby:
- A cover letter expressing interest in the position, include a brief biographical background on who you are and why you are well suited for the post
- An updated resume
- Two to three references
Chapter Services
Purpose of position:
Beta Theta Pi Fraternity is seeking qualified candidates to serve as growth consultant. The growth consultant will be a member of the growth department and is responsible for:
- Supporting advisors and chapters through member recruitment and retention strategies.
- Driving recruitment efforts on a limited number of campuses each year.
- Developing and maintaining resources as it relates to fraternity growth, in collaboration with the leadership & education department.
- Supporting expansion projects and the chapter development process, as assigned by the director of fraternity growth.
The complete position description is here.
The growth consultant is based out of Beta’s Administrative Office in Oxford, Ohio; s/he reports directly to the director of fraternity growth. The position requires evening and weekend work and some travel. Beta offers a competitive salary and benefits package that includes travel reimbursement and housing.
We plan to screen and interview candidates through late March and confirm a hire no later than mid-April; the start date for the position is negotiable but no later than June 1, 2021.
Supervision received:
Director of Fraternity Growth
To apply:
Interested candidates should submit:
- Cover letter describing their interest in the position.
- Resume.
- Contact information for two references. References will not be contacted until later in the process and with advance notice to the candidate.
- Two essay responses:
- Required:
- What role does fraternity growth (recruitment, retention and expansion) have in diversity, equity, and inclusion within the organization?
- Pick one:
- Beta Theta Pi is developing a comprehensive growth strategy for the Fraternity focusing on the areas of recruitment, retention and expansion. Which of these areas do you think has the potential for the highest impact on the organization and why? What strategies do you think we should implement to achieve “success” in these areas?
- Beta has historically had one of the highest, if not the highest, average chapter size across all fraternities. Do you believe Beta’s recruitment resources and training are strong? Why or why not? What do we do well? What could we do better?
- The Fraternity’s growth strategy will cross all departments and all entities of the organization. Describe how you would work with key constituents in improving the recruitment and retention of a given chapter.
- Required:
Any questions about the position or application materials should be directed to:
Zach Lepperd
Director of Fraternity Growth
zach.lepperd@beta.org
513.255.1089
Chapter Services – Traveling Staff
Purpose of position:
A chapter operations specialist fosters strong relationships with chapters, volunteers and universities within a region while providing coaching on operations, organizational development and General Fraternity initiatives. This person assists members and communities in the form of operational assessment and support, administrative support, leadership development, expansion and education through the promotion of the principles and obligations of our Fraternity.
Supervision received:
Director of Chapter Operations
To apply:
Complete an online application here.
Purpose of position:
A chapter development coordinator establishes a sustainable, new chapter by focusing on volunteer support, member recruitment, and on-site chapter development. This person is responsible for recruiting a (re)founding father class, educating chapter on the principles of the fraternity, training an advisory team, providing operational assistance and ensuring the long-term success of the chapter.
Supervision received:
Director of Fraternity Growth
To apply:
Complete an online application here.
Qualities:
- Self-awareness, knowing one’s internal states, preferences, resources, and intuitions (emotional awareness, accurate self-assessment, self-confidence)
- Self-regulation, managing one’s internal states, impulse and resources (self-control, trustworthiness, conscientiousness, adaptability, innovation)
- Self-motivation, managing one’s emotional tendencies that guide or facilitate reaching goals (achievement drive, commitment, initiative, optimism)
- Empathy, managing awareness of others’ feelings, needs, and concerns (understanding others, developing others, service orientation, leveraging diversity, political awareness)
- Social skills, adeptness at inducing desirable responses in others (influence, communication, conflict management, adaptability, leadership, change catalyst, building bonds, collaboration and cooperation, and team capabilities)
- Living the ritual, modeling of the Fraternity’s principles and obligations while exhibiting strong personal character and integrity.
Requirements:
- Member of Beta Theta Pi
- Clear understanding of Beta Theta Pi’s Mission, Vision and Ritual.
- Degree from an accredited four-year college or university
- Demonstrated leadership within the Fraternity and/or student organizations
- Desire for extensive travel and relocation to Oxford, Ohio
- Ownership or full access to an insured vehicle
- Professional conduct and appearance*
*Conservative business attire is the standard dress code for the office. Both business casual and business professional attire will also be required.
Duties and Responsibilities:
- Serve as the General Fraternity’s key “ambassador” within a region fostering strong relationships with chapters, volunteers and universities.
- Strengthen communication within your region and report on the current state of chapter operations to all constituencies (chapter, volunteers, university, staff, etc.)
- Support the overall efforts and programs of the Fraternity by attending various inter-fraternal meetings, facilitating leadership experiences, conducting tours of the Administrative Office, assisting with the planning, preparation and execution of the annual General Convention, etc.
- Serve as the contact between the Administrative Office and all regional constituents regarding nearly all Fraternity matters.
- Serve as an operational “expert” on policies, best practices and traditions of the Fraternity and coach chapters, volunteers and universities to improve.
- Gather and positively influence the regional statistics and performance of chapters and be the point person for all relevant information.
- Facilitate in-depth goal-setting/programming sessions with chapters, working with officers, members, advisors and the university to assess, plan and motivate.
- Drive the recruitment, placement and coaching of advisors and district chiefs to effectively perform their duties.
- Develop resources, programs, workshops and presentations for use in assisting their constituencies, and train other staff members on their purpose, use and distribution/presentation.
- Serve as a “project manager” – developing project plans and managing their implementation according to dates, guidelines and expectations.
- Assist with the expansion and chapter development process including (re)founding father recruitment, operations, advisor training and member education.
- Executing a wide variety of tasks to support General Fraternity programming (leadership development opportunities, Convention, etc…)
- Recruit men to General Fraternity leadership experiences.
- Play a role in both the recruitment and hiring process of potential General Fraternity employees as required, specifically future chapter operations specialists.
- Plan and execute projects assigned within the strategic direction of Beta Theta Pi.
Jason Waggoner:
- I joined the Beta staff for two main reasons. First, I had an undergraduate experience that fundamentally altered me as a person and I wanted an opportunity to return the favor. Second, how could I pass up an opportunity to travel, network, and lead at such an early level stage in my career?
- My staff experience paid huge dividends on both the personal development and professional development side of things. You can fill in the blanks with any number of experiences and developmental lessons, but a few of the highlights include:
- Lifelong bonds with brothers from all over the world. It is truly a unique fraternity experience that gets to the heart of what Beta, Theta, and Pi were originally, and still are, intended to embody.
- As a Beta staffer you are thrust into situations and experiences with sometimes little more than a lofty objective and your own ingenuity. You learn to be resourceful. You learn to be flexible. You learn to be influential. And you learn to lead in the way that only you are capable. You aren't ushered through a system that turns you into a corporate robot. Instead, you are expected to identify and then solve the challenges of the day. That is an invaluable skill.
- I am the Vice President and General Manager of Kadenwood Brands. You can learn more here kadenwoodbrands.com
John Hubbard:
- I joined staff because I wanted to give back to the organization that helped shape me. My undergrad experience helped me develop, and I wanted to give that same opportunity to men across the United States.
- I got out of it more than I thought possible. In terms of hard skills, I became a better public speaker, improved my writing, and learned how to manage different types of people. For soft skills, traveling the country and developing relationship with people all over helped me be able to relate to almost anyone and become more adaptable in new situations. In addition to learning marketable skills, I met some of my best friends. I've stood in other staff member's weddings, and I expect they'll stand in mine as well. Even though we don't live close to one another, they're the people that will be there for all of life's biggest moments.
- I recommend it because it is constantly putting you in situations where you can develop and grow. Everyone understands that this is not the final destination, so people always try to make sure the experience adds value. It is a strong community that will both support and challenge you.
- I'm in law school at Vanderbilt University and planning to work for a big firm in Austin upon graduation.
Trevor Voss:
- Beta was the single most foundational leadership and social experience in my life up to that point. The opportunity to continue and build upon that while also giving back to an organization I loved was too good to pass up.
- The skills you learn on Beta Staff are numerous and in some ways ineffable. I sometimes like to describe it as a “Swiss army knife” set of skills. With a small Organization like Beta you are immediately thrown into the fire and given meaningful and impactful work. Furthermore, you are asked to wear a lot of hats. Sometimes you are a recruiter, sometimes a teacher, sometimes a project or program manager. The International scope of Beta and the resource constraints we face meant that oftentimes you are allowed to get way out of your swim-lane, and flex muscles that you wouldn’t be allowed to at a fortune 500. Furthermore, the relationships you make are incredible. Not only are staff members some of my best friends (I have been to numerous staff weddings over the years) but relationships with volunteers and students last as well. There is hardly a city in the country that I visit for work or vacation that there isn’t a Beta contact I can look up.
- For those who aren’t sure where they want to go in their professional lives, Beta is the ideal experience. For those looking to expand their skill set and life view, Beta is the ideal experience, and for those looking to forge lifelong relationships with incredible people from around North America, Beta is the ideal experience. The development you get on staff as you transition from a college student with a limited worldview to a young professional is priceless. I have seen Staff alumni become entrepreneurs, Professors, lawyers, business-men and the list goes on. Almost all of them would tell you that their experience on staff helped prepare them for the future.
- Post graduating from Vanderbilt with my MBA (2017) I have been involved in the Leadership Development Program at Amazon Web Services in Seattle. My current role is the Project Lead for The Mobile Strike Team. MST is a brand-new group tasked with standing up high profile new teams in AWS through various consulting services. The easiest way to describe it would be that as new groups, programs and products are funded, my group goes in and acts as an accelerator to get things going before passing the project back to the existing business.