Alumni Events with Alcohol Education Session

Alumni Events with Alcohol Education Session
Location: Virtual
Tuesday, August 29
8 p.m. Eastern
Register

At the 184th General Convention in Dallas, Texas, chapter and alumni association delegates approved the following update of the Risk Management policy:

All alumni associations may host up to seven (7) alumni events with alcohol in their chapter facility per calendar year. Alumni hosted events must:
a. Serve only beer and wine.
b. Be limited to the common or public areas of the facility. 
c. Be planned and approved by the Alumni Corporation or Alumni Association president, the chapter counselor and the chapter president on behalf of a chapter in good standing using Beta’s event planning guide for hosting an event with a third-party vendor. 
d. Follow all local, campus, and IFC regulations and the Beta Theta Pi Risk Management Policy.
e. Be approved by the district chief at least 14 days in advance of the event per the alumni event approval checklist.

Previously, only a limited number of alumni associations could host alumni events with alcohol at chapter facilities. Now, all alumni associations could choose to host those events. We encourage all house corporations to add this as a discussion item to their next board meeting as some house corporations or alumni associations may determine the implementation of these events do not make sense at this time. While this shift now allows all alumni associations the opportunity to host events catered towards alumni cultivation and relationship building to all chapters, they may only occur at facilities where:

• The house corporation has made the alteration to their facility operations policy permitting these event types.
• In university-owned housing, these events would not violate the terms of the host institution’s housing agreement.

In advance of our time together, you’re welcome to review the following resources:

1. Risk Management Policy, which outlines the seven (7) allowed events
2. Alumni Event Approval checklist, outlining the process for approvals
3. Online training to help familiarize yourself with the policy and implementation

For the alumni associations on this update who have previously taken advantage of these events, you’re welcome to continue to fill out the application as normal. As always, please ensure you have all the necessary contracts and insurance documents.

This session will be recorded.

Contact Director of Risk Management Services Ethan Bell with any questions.